Terms and Conditions of Tahitian Open WCS and its gala

1.1.    WEEK-END PASSES

•    Find prices and availabilities for weekend passes and unit tickets for workshops, parties and Sunday by the lagoon at: www.havaiin.com/towcs25.
•    Find prices and availabilities for Saturday night Gala, dinner or non-dinner, at: www.havaiin.com/towcs25gala

Price/person

NEWCOMER PASS -  20 000 XPF
Early bird until 01/12/2024 - 18 000 XPF

Included:

• 4 newcomer workshops
• 2 fun competitions (Strictly Swing and Jack'n Jill)
• 3 parties :
  • Thursday, April 24: buffet, soft drinks, party night at Tetavake Ballroom
  • Friday, April 25: party night at hotel Te Moana Resort
  • Saturday, April 26: dinner cocktail, soft drinks, show, party night at hotel Te Moana Resort
• Sunday community connexion, BBQ lunch and party by the lagoon on floating pontoons
  
  REGULAR PASS - 28 000 XPF
  Early bird until 01/12/2024 - 26 000 XPF
   
  INTERNATIONAL PASS - 26 000 XPF
  Early bird until 01/12/2024 - 24 000 XPF
  REGULAR Full Pass : French-Polynesia resident

Both Include:

• 6 all level workshops + 3 level up workshops
• 2 fun competitions (Strictly Swing and Jack'n Jill)
• 3 parties :
  • Thursday, April 24: buffet, soft drinks, party night at Tetavake Ballroom
  • Friday, April 25: party night at hotel Te Moana Resort
  • Saturday, April 26: dinner cocktail, soft drinks, show, party night at hotel Te Moana Resort
• Sunday community connexion, BBQ lunch and party by the lagoon on floating pontoons

1.2.    UNIT ALL LEVEL COURSES

Customer can order one or more workshop on Friday and/or Sunday:

Price/person/class: 3 900 XPF - Until 04/24/2025.
Price at the door: 4 900 XPF
Included : 1h All Level workshop + 30 min level up.
We remind you of the all level course are specified on our schedule.

1.3.    PARTY PASSES

WEDNESDAY, APRIL 23 PARTY: 1 900 XPF
Price/person until D-1 for 1h newcomer workshop + 1h opendancefloor
Price at the door: 2 900 XPF
 
THURSDAY, APRIL 24 PARTY: 4 900 XPF
Price/person until D-1 for 1h newcomer workshop + 1 party night, meal and soft drinks included.                 
Price at the door: 5 900 XPF
 
FRIDAY, APRIL 25 PARTY: 2 900 XPF
Price/person until D-1 for 1h newcomer workshop + 1 party night + 1 competition, no meal included.
Price at the door: 3 900 XPF
 
SATURDAY, APRIL 26 GALA: 
Price/person until 04/13/2025 for the Full Gala night pass: 1 hour newcomer workshop, 1 compétition, cocktail dinner, soft drinks, show, social dancing: 6 000 XPF
Price at the door: 8 000 XPF
Price for the Non-dineur Gala pass until 04/13/2025 including only the show and social dancing, no meal included: 3 000 XPF.
 Price at the door: 4 000 XPF

1.4.    SUNDAY, APRIL 27 BY THE LAGOON

Floating pontoons leave hotel Te Moana’s pier at 10am and come back ar 6pm.
Shuttle service leave hotel Te Moana’s pier at 12pm and come back at 4pm.

Price/person until D-1: 6 000 XPF
Shuttle, floating pontoons, BBQ lunch, party day by the lagoon 
Price at the door: 7 000 XPF

Included :

• 1 round tric shuttle service
• Tahitian specialities and Barbecue lunch (Raw fish, salade, rice, cakes, BBQ,…)
• Soft drinks and biers, tea, coffee.
  Not included: Alcohol, snorkeling Vins et spiritueux, aquatic equipment, paddle board, buoys, beach towels and other sun protection.

• Each attendee must get pass or tickets online at www.havaiin.com/towcs25 or at  www.havaiin.com/towcs25gala for the saturday night gala.
• Passes are sold in Pacific francs ; their price may be subject to bank fees depending on the country of purchase and its currency, or ticket office fees for credit card payment only.
• To enjoy our event, each trainee must check in at our registration desk open from Wednesday, April 23rd to Sunday, April 27th. Schedule, available on the website https://tahitianopenwcs.com/schedule, gives office opening hours.
• A wrist band will be given at check in, and checked by our volunteers each time the trainee would like to enter in any of our available ballrooms (Matatia Ballroom, Tetavake Venue or Taapuna Restaurant or floating pontoons). Please show this wrist band kindly and respectfully.

In case of any difficulties, our team is available by email [email protected] or by phone at +689 87 33 33 03.

• Any reservation for one or more activities provided as part of TOWCS must be accompanied by payment either:
  • Online on our ticket office www.havaiin.com/towcs25 or www.havaiin.com/TOWCSgala
  • By bank transfer to the account ASS MA’OHI SWING TOWCS - Banque de Polynésie FR76 12149 06744 44007165723 51 - BIC – BPOLPFTP
  • By cash (Pacific Francs only)
• Online payment by credit card will automatically generate 100 XPF management fees for each ticket purchased.
• For other payment methods, contact [email protected]. Our counter will validate the order upon receipt of payment and subject to availability.
• Our sponsors and partners benefit from free tickets for the gala evening. This reservation is made only through our counter and at the discretion of the organizer.
• For all orders, a confirmation email and a QR Code are sent by the Havai'in ticket office. The absence of QR Code means that the order has not been recorded. It is therefore imperative to follow all the ordering steps again until you receive confirmation by email. In case of difficulties, our team is here to help.

• For any cancellation reason by an attendee, no refund will be granted.
• In return, the organizer will offer:
  • Either a credit on the next Tahitian Open WCS. Pass or unit ticket(s) credit will be confirmed by email according to the current order.
  • Either to transfer the pass or the ticket(s) to someone chosen by the person who cancels.

• Each trainee may submit a request to transfer his/her pass to someone else, whose full name and contact details must be specified to the organizer at [email protected]. The trainee who transfers a pass must ensure the pass is reimbursed by the person they have designated to be replaced by.
• Each attendee holding a pass or unit ticket(s) may submit a request to transfer his/her ticket to someone else, whose full name and contact details must be specified to the organizer at [email protected]. The attendee who transfers his/her a pass or unit ticket(s) must ensure that the ticket is reimbursed by the designated person.
• If the event is sold out, the organizer may suggest transferring a pass or unit ticket(s)to the person registered in order of priority on the list. Otherwise, the attendee has to find a substitute on his/her own.
• If a trainee with a pass cannot attend certain courses, evenings or the cohesion day on the lagoon, they will not be able to give up their place to a third person.

• For any reason of cancellation by the organizer, the pass or unit ticket(s) will be fully refunded minus Havai’in ticket office fees.
• Refunds will be processed within two to six months from the date of cancellation of the event.

• In the event of cancellation of the TOWCS by the organizer, refunds will be made by the same payment method as used when purchasing the ticket or, in the event of any problem, by bank transfer, subject to knowing the IBAN of the recipient.
• The processing time for refunds is two to six months. A refund confirmation email will be sent following processing.

For any question or to submit a request for a pass transfer or a gala ticket transfer, please contact us at the following address [email protected].